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Privacy Policy

Information on the processing of your personal data


This document concerns the processing and protection of personal data relating to Users in connection with their use of the website www.berkano.pl (Website). Your personal data will be processed in the manner and to the extent described below.


I. Personal data administrator

 

BERKANO EXPO Sp. z o. o. with its registered office in Wieliczka at ul. Dębowa 23B, entered into the register of entrepreneurs maintained by the District Court in Kraków Śródmieście under KRS No. 0000532305, share capital: PLN 100,000, NIP: 6793105517


II. Purposes and basis of processing

 

We process your data:

  • in order to conclude an agreement to analyse and respond to your inquiry based on your interest in our offer (basis in Article 6 section 1 letter b of the GDPR);

  • for the purpose of performing and on the basis of the contract concluded by you with us for the delivery of products or provision of services (basis in Article 6 section 1 letter b of the GDPR);

  • in order to maintain security measures and determine unauthorized use of the service (basis in Article 6 section 1 letter f of the GDPR);

  • for archival (evidence) purposes to secure information in the event of a legal need to prove facts, which is our legitimate interest (basis in Article 6 section 1 letter f of the GDPR);

  • in order to determine, pursue or defend against claims, which is our legitimate interest (basis in Article 6 section 1 letter f of the GDPR);

  • in order to measure customer satisfaction and determine the quality of our service, which is our legitimate interest (basis in Article 6 section 1 letter f of the GDPR);

  • in order to transfer data to authorized entities, it is our legitimate interest (basis in Art. 6 sec. 1 letter f of the GDPR);


III. Categories of your data that we process


We will process the data you provide belonging to some or all of the following categories: basic identification data, financial identification data, tax identification data, bank account number, data regarding your preferences and product selection, data regarding contracts and agreements, permits, data regarding residence, an identifying mark assigned to a person based on the data held, markings identifying the end of the network or system used by a person, information on the commencement, termination and scope of use of the service provided electronically.


IV. Data recipients

 

We may share your personal data with the following categories of entities: subcontractors, i.e. entities that we use to process them: accounting firms, lawyers, auditors, debt collection and marketing companies, IT specialists, hosting companies, deliverers, couriers, banks, employees and associates.


V. Transfer of data to third countries or international organisations

 

Personal data is generally not transferred to a third country or international organization outside the European Economic Area (EEA). However, such transfer may occur within the scope of using analytical, marketing and advertising services offered by Google LLC. In such a case, the transfer takes place to the United States of America, based on the decision of the European Commission (so-called Privacy Shield), stating that an adequate level of protection of personal data is ensured in relation to entities including Google LLC, Mountain View, California.

 

If it is necessary to transfer data outside the EEA in situations other than those described above, we will inform you about this before transferring the data. In such a case, the data will be transferred only to the extent necessary to perform the ordered service.


VI. Data storage period

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We store your data obtained for the purpose of concluding a contract for the period necessary to execute the contract concluded with you and the time necessary to fulfill our obligations arising from the law, including tax and reporting obligations, but no longer than for a period of 6 years from the date of contact with us and no longer than until the end of the limitation period for potential claims from the contract.

 

We store your basic contact details for the purposes of direct marketing of our products and services until you object to their processing for this purpose, withdraw your consent if we processed them based on marketing consent, or determine that they have become outdated.


VII. State laws:

 

You are entitled to:

  1. the right to access your data and receive a copy of it

  2. the right to rectify (correct) your data

  3. the right to delete data.

If you believe there is no basis for us to process your data, you can request that we delete it.

d) data processing restrictions:

You may request that we restrict the processing of your personal data only to storing it or performing activities agreed with you, if you believe that we have incorrect data about you or are processing it without justification; or you do not want us to delete it because it is necessary to establish, pursue or defend legal claims; or for the duration of your objection to data processing.

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e) the right to object to data processing:

You have the right to object to the processing of your data for the purpose of direct marketing. If you exercise this right, we will cease processing your data for this purpose.

You also have the right to object to the processing of your data based on a legitimate interest for purposes other than direct marketing, and when processing is necessary for us to perform a task carried out in the public interest or to exercise official authority vested in us. You should then indicate to us your specific situation which, in your opinion, justifies the cessation of the processing covered by the objection. We will cease processing your data for these purposes unless we can demonstrate that the grounds for processing your data override your rights or that your data is necessary for us to establish, pursue or defend claims.

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f) the right to transfer data:

You have the right to receive from us, in a structured, commonly used and machine-readable format, the personal data concerning you that you have provided to us under a contract or your consent. You can also instruct us to transmit this data directly to another entity.

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g) the right to lodge a complaint with the supervisory authority

If you believe that we are processing your data unlawfully, you may file a complaint with the President of the Personal Data Protection Office or another competent supervisory authority.

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h) the right to withdraw consent to the processing of personal data:

You have the right to withdraw your consent to the processing of your personal data at any time which we process based on your consent.

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Withdrawal of consent will not affect the lawfulness of processing based on your consent before its withdrawal.

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Details and instructions on how to exercise your rights can be found on our website at www.berkano.pl/politykaprywatności . In order to exercise your rights, please send requests to BERKANO EXPO Sp. z o. o. with its registered office in Wieliczka at ul. Dębowa 23B, NIP: 6793105517

 

email: administracja@berkano.pl . Please remember that before you exercise your rights, we will have to identify you accordingly.


VIII. Information on the requirement/voluntary nature of providing data

 

Providing your data is voluntary, but if you do not provide it, we may refuse to conclude the contract.


Use of cookies and other technologies

 

Together with our partners, we use cookies and other related technologies to:

  • Ensuring your safety when using our websites,

  • Improving the services we provide by using data for analytical and statistical purposes

  • Learning about your preferences based on how you use our services

  • Displaying personalized ads that match your interests

Cookies (so-called "cookies") are computer data stored on the end device of the Service User and are intended for using the websites of the Service. Cookies generally contain the name of the website from which they originate, the time of their storage on the end device and a unique number. In many cases, the software used to browse websites (internet browser) by default allows the storage of cookies on the User's end device. The Service Operator informs that restrictions on the use of cookies may affect some functionalities available on the websites of the Service.

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You can specify the scope of cookie usage in your browser settings. Without changing the settings, information in cookie files can be saved in your device's memory.

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We inform you that the Service may contain external links that allow its Users to directly reach other websites, in particular from providers such as: Facebook, Twitter, Instagram. Each provider specifies the rules for using Cookies in its privacy policy, therefore we have no influence on the privacy policy and use of Cookies pursued by the providers.

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We use the following types of Cookies within the Service:

  1. "session" - stored on the User's end device until logging out, leaving the website or closing the web browser;

  2. "permanent" - stored on the User's end device for the time specified in the Cookie file parameters or until they are deleted by the User;

  3. “performance” – enable the collection of information on how the Service’s web pages are used;

  4. “necessary” – enabling the use of services available within the Website;

  5. "functional" - enabling the User to remember the settings selected by the User and personalize the User interface;

  6. “own” – posted by the Website;

  7. "external" - originating from a website external to the Website;

In the scope of the User's use of the Service, we store http requests directed to the server. Resources are identified by URL addresses and concern:

  1. name of the User's station – identification performed via the http protocol, if possible;

  2. User name provided in the authorization process;

  3. time of arrival of the request;

  4. first line of http request;

  5. http response code;

  6. the public IP address of the end device from which the request came;

  7. the number of data sent by the server;

  8. URL of the page previously visited by the User

  9. browser information;

  10. information about errors that occurred during the execution of the http transaction.


VIII. Newsletter subscription and delivery of marketing materials (e.g., an e-book)

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  1. Via the form available on the Service’s website, the User may provide their personal data (in particular their email address) for the purpose of:
    a) sending a free educational material (e.g., an e-book);
    b) receiving the newsletter and other educational materials, as well as information about new e‑books, offers, services, or events of the Controller.

  2. Providing personal data is voluntary; however, failure to provide it may prevent receipt of the requested material or subscription to the newsletter.

  3. The legal bases for processing data for these purposes are as follows:

    • for sending the educational material: Article 6(1)(b) GDPR (necessity to perform an action—making the material available);

    • for marketing purposes (newsletter, educational materials, offers): Article 6(1)(a) GDPR—User’s consent; or—if the Controller decides to process on the basis of legitimate interests—Article 6(1)(f) GDPR, in line with the Controller’s general marketing policy.

  4. The User gives consent to the processing of their personal data for the purposes specified above by selecting the appropriate checkbox in the sign-up form. Consent is voluntary and may be withdrawn at any time.

  5. Personal data will be stored:

    • for the purpose of sending the educational material—for the time necessary to make that material available;

    • for marketing purposes—until consent is withdrawn or an objection is lodged to processing for direct marketing purposes. As set out on the Controller’s website, basic contact data may be processed for direct marketing until an objection is raised or consent is withdrawn.

  6. The User may exercise the following rights at any time:

    • the right of access to their data and to receive a copy of it;

    • the right to rectification (“correction”) of their data;

    • the right to erasure;

    • the right to restriction of processing;

    • the right to data portability;

    • the right to object to processing for direct marketing purposes;

    • the right to withdraw consent to the processing of personal data that was based on consent (withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal). (Wording consistent with Section VII of the Controller’s Policy).

  7. In its marketing materials, the Controller will provide an easy and free option to unsubscribe from the newsletter or other marketing messages, e.g., via an “unsubscribe” link in each message.

  8. The Controller may share personal data with cooperating entities (e.g., IT, marketing, or hosting service providers). If data is transferred outside the European Economic Area (EEA)—e.g., for analytics or advertising services—the Controller will inform the User prior to such transfer, in accordance with the Controller’s Policy.

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